customized filing solutions

In order to operate efficiently, your organisation’s records need to be organised, accessible and secure. Profile Systems consultants can implement an effectively designed program to enhance responsiveness, increase customer satisfaction, ensure compliance with industry regulations, demonstrate due diligence and improve overall access to information.
There are three main steps Profile Systems uses to develop a professionally designed records management program for your organisation.

Information Classification
In collaboration with your key business stakeholders we will assess your key business functions and processes and develop a classification scheme to better organise your information. The classification is the structure that identifies corporate records holdings and works as a “sign post,” to clearly identify information and facilitate hardcopy and electronic filing, retrieval and archiving of your information. A proper classification scheme will help ensure that your records are compliant with all relevant industry and legislative regulations.

Records Retention Strategy
After the classification of your information is complete Profile Systems professionals work with you to develop a strategic plan including a records retention strategy and schedule. We help you to identify records that need to be kept, how they should be stored, and when you can legally dispose of them. Profile Systems can help you develop a vital records protection plan, that identifies your business critical documents, and ensures their safekeeping to minimise your risk.

Records Management Policies and Procedures
Once your information has been classified and a retention strategy implemented, Profile Systems will help your organisation define and document the Policies & Procedures required to demonstrate due diligence and ensure compliance. Policies & Procedures clearly outlines expectations, authority and responsibility for your records management activities. They ensure that your personnel will know how to properly treat records in the file creation, active and inactive phases of the records management lifecycle.