file & storage audits

The process starts with a detailed analysis of how you currently use, store, and access information. We examine your current practices – what information you have, who accesses that information and how it is used. We look at document types and uses, storage methods and space utilization, existing policies and procedures, regulatory requirements and most importantly the needs of your employees.
Profile Systems then develops a strategic plan that will provide your organization with a complete records management framework. We provide recommendations, priorities and estimated budget costs. We will even implement the solution for you.
Whether relocating, merging, or simply doing a refurbishment to your existing premise, you have to consider space, design, user comfort, image, cost, future growth, load factors and more.
Profile Systems can assist you with this space planning process and analysis of current storage system adequacy.
This includes innovative recommendations for the best possible ways of establishing a space efficient and consistent filing/storage system throughout your organization.
We understand each client has different needs and individual requirements and these are all reviewed and analysed for you.
Some of the steps we take as your filing and storage consultant are:

• Auditing of your current storage capacities and providing you with recommendations to ensure that proper space is allocated along with allowing room for future growth
• Recommend ways to create an efficient system in each department for access and retrieval of filing/storage
• Meet with key personnel in each department to understand criteria for filing and storage system design and space planning
• Write a report relating to the findings for each department

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